HR Works Services


	Affirmative Action 15+ years experience in producing plans for clients A Member of the Chubb Group of Insurance Companies Select Provider Network New York State Certified Woman-Owned Business HR Works, Inc. provides a comprehensive suite of affirmative action services to assist you in all phases of affirmative action programming – from identifying whether you need an affirmative action plan to integrating best practices with your organization’s culture. Some highlights of our affirmative action services are: Developing Customized and Compliant Affirmative Action Plans Supporting Your Organization through an OFCCP Audit Training on Affirmative Action and Equal Opportunity Employment Keeping Clients Up-to-Date on Regulatory Changes Auditing Your Compliance with EEO/AA Law Designing Tools for Effective AAP Implementation For many organizations, the first step is determining whether you need an affirmative action plan. Click here to find out. To learn more about our affirmative action services, request our most recent newsletter, or receive a quote, please contact us toll-free at 1-877-219-9062 or submit a Request for Information Form. For client testimonials, click here. Determining Whether You Need an Affirmative Action Plan Does your organization have 50 or more employees and: Have Government contracts or subcontracts of $50,000 or more; or Have Government bills of lading which in any 12-month period total or can be reasonably expected to total $50,000 or more; or Serve as a depository of Government funds in any amount; or Is a financial institution which is an issuing and paying agent for U.S. savings bonds and savings notes in any amount? If you answered YES and you are a nonconstruction contractor, you need a written affirmative action plan. Contractors and subcontractors which hold any Federal or federally assisted construction contract in excess of $10,000 are also required to complete affirmative action plans, although the affirmative action requirements are different. Back to Top Developing Customized and Compliant Affirmative Action Plans The cornerstone of an effective affirmative action program is a well-written affirmative action plan (AAP). HR Works’ Affirmative Action Specialists work one-on-one with you to develop a fully compliant plan that is customized to meet your organization’s needs. Your affirmative action plan will contain these sections: Narrative for Women and Minorities, including customized Action-Oriented Programs Workforce Analysis Job Group Analysis Availability Analysis, including Internal Availability (Feeders) and External Availability (customized to recruitment practices) Comparison of Incumbency to Availability Annual Goals Report Progress on Prior Year’s Goals Job Area Acceptance Range (JAAR) Analysis Impact Ratio Analyses (IRA) for Applicants/Hires, Promotions, Transfers, and Terminations (IRAs are also available for Employee Screening Tools and Training Selection upon request) Compensation Analysis, using the OFCCP accepted methods of mean and median comparison (regression analysis is available for an additional fee) Narrative for Covered Veterans and Individuals with Disabilities When the AAP development process begins, our Affirmative Action Specialists will walk you through the data that is required to develop a compliant AAP. If data collection processes are not already in place at your organization, we will provide the consultation necessary for you to implement them. Our sample forms library, which is accessible to clients at no additional charge, will provide the tools you need. Inevitably, some AAPs are audited by the OFCCP each year. You can depend on HR Works to prepare the materials that need to be submitted and to support your organization throughout the audit. These services are provided at no additional charge to clients with current AAPs (although there is a nominal fee if additional Impact Ratio Analyses are required for clients more than six months into their plan year). HR Works AAP Clients… Have access to the sample forms library Receive quarterly newsletters on AA/EEO trends and regulatory issues Are supported during OFCCP audits Receive assistance with compensation analysis Additional services, such as training programs, proactive compliance audits, and regression analysis on salary data, are offered at a fee to complement the development of an AAP and assist in the implementation phase. HR Works will also conduct mid-year or quarterly Impact Ratio Analyses, if desired. Back to Top Supporting Your Organization through an OFCCP Audit Very few employers and human resources professionals are "happy" when they receive a scheduling letter from the Office of Federal Contract Compliance Programs. While our clients still may not be pleased to receive these letters, they know that HR Works will be there to help them meet the stringent 30-day deadline to respond. In OFCCP audits, 100% of the AAPs developed by HR Works have passed with no technical deficiencies. At the desk audit phase, HR Works’ services include: Familiarizing clients with the compliance review process Preparing the document submission in accordance with the OFCCP’s itemized request Conducting salary analyses on the compensation data the OFCCP will receive Performing mid-year Impact Ratio Analyses, if required (an additional fee is charged for this service) Identifying potential areas of concern and advising clients on further investigation Strategizing and preparing responses to questions from the Compliance Officer If an on-site review is scheduled, HR Works’ services include: Familiarizing clients with the on-site review process Instructing clients on how to prepare for the Compliance Officer Strategizing and preparing responses to questions from the Compliance Officer Back to Top Training on Affirmative Action and Equal Opportunity Employment In addition to the individualized consultation that is provided to EEO Coordinators, HR Works offers a variety of training programs designed to help organizations understand their equal opportunity and affirmative action obligations. Topics include: AAP 101: Implementing your Affirmative Action Plan Introduction to Affirmative Action for Managers and Supervisors Communicating it Forward: EEO Coordinator Responsibilities Demystifying Statistics: Affirmative Action Reporting and Analysis The 5 W’s of Affirmative Action Plans: Who, What, When, Where and Why…and other Record Keeping Requirements. Conducting an Affirmative Action Self-Audit Strategies for Success: OFCCP Compliance Mastered AA/EEO/Diversity Best Practices Getting the Right Fit: Selection & Hiring Best Practices Write it Down! Documenting those Employee Discussions Conducting Effective Workplace Investigations: What you Should Know Harassment and Discrimination: Prevention is the Best Medicine Paying for Positions and People To learn more about our training programs or to develop a customized training program, contact us toll-free at 1-877-219-9062. Back to Top Keeping Clients Up-to-Date on Regulatory Changes The HR Works Affirmative Action Team works hard to keep clients current. Since our time is dedicated to affirmative action, clients can rely on us to sift through regulatory updates and case law to extrapolate the pertinent information. Our Affirmative Action Specialists also participate in industry associations – such as the Industry Liaison Group and the Diversity Committee of the Society for Human Resource Management – to keep current. They use the information gathered to create and distribute a quarterly newsletter with articles pertaining to regulatory changes, case law, best practices, and other news of interest to affirmative action employers. To receive the most recent copy of HR Focus on EEO/AA, click here. Back to Top Auditing Your Compliance with EEO/AA Law Whether or not HR Works develops your affirmative action plan, sometimes you need a set of “outside eyes” to confirm that your practices are fully compliant. You may purchase a self-audit tool or have an HR Works Affirmative Action Specialist come on-site to perform the audit. The audit will cover these major topic areas: Affirmative Action Plan Design Additional Reporting Requirements Posting Requirements Record Retention Recruitment Practices Anti-Discrimination and Anti-Harassment Reasonable Accommodations Back to Top Designing Tools for Effective AAP Implementation In order to help clients stay current and to prevent constant ‘reinvention of the wheel,’ the HR Works Affirmative Action Team has created a Resources Library and a Sample Forms Library. The libraries contain reference materials and customizable forms such as: Explanations of AAP Reports Descriptions of EEO-1 Categories Definitions of Race Categories EEO Coordinator Responsibilities Job Posting Requirements for the Veterans AAP Preparing for an On-Site Review Purchase Order Sample Wording Record Retention Requirements Applicant Flow Log Applicant Self-Identification Form Post-Offer Self-Identification Form EEO Memo from Company Official Equal Employment Opportunity Policy Job Tracking Form Letter to Recruiting Sources Letter to Subcontractors, Suppliers, and Vendors Response to Receipt of a Resume VETS-100 Filing Assistance Pack EEO-1 Filing Assistance Pack Do’s and Don’ts of Interviewing Guidelines for Creating Customized Job Groups Benefits Programs to Support Diversity Initiatives Sample AA & EEO Wording for Job Advertisements Executive Summary Presentation Access the libraries on-line (clients only) – COMING SOON! Back to Top AAP Client Testimonials HR Works has been developing Affirmative Action Plans since 1992. Read what our clients have to say about our services: “I wanted to take the opportunity to recognize the extraordinary work your company has provided to [us] the past couple of years. In particular, I wanted to point out one of your employees, Lisa Berg, who has shown us that we are dealing with the right company for our current needs. She has proven to be an invaluable resource over the past two years in providing top notch client service. “Just recently we received an audit letter from the OFCCP that somehow was overlooked and when the OFCCP office called us to follow up we needed to move quickly. I called Lisa and within hours we had everything we needed. She is so knowledgeable with AAP’s and her approach is refreshing. She always is willing to explain the details and go above and beyond to provide what is needed. “We look forward to the continued relationship with HR Works.” HR Director International Telecommunication Network Provider "HR Works' reputation and their status as a winner of the Rochester Business Ethics Award inspire confidence. I've found them to be very professional in all their dealings. They are responsive, thorough and efficient, and they understand the many hats that an HR professional must wear. And they're local, which is important to us. "As [our company] expands throughout two counties, HR Works has been able to meet our affirmative action plan needs by breaking down the necessary data by county. And, because I previously produced the AAPs myself, HR Works' involvement has freed me up to focus on other priorities." Vice President of Human Resources Bank and Trust Company “We have outsourced our Affirmative Action Plan development to HR Works for four years now because of their expertise in Affirmative Action Plan creation. This has been an efficient and cost-effective solution for us. “They assist on all aspects – from advice on setting up systems, to gathering the information, to consulting with our HR team on the plan’s creation. HR Works also provides consultation on implementing proactive AA practices throughout the organization and keeps us apprised of the latest developments in related laws and regulations. We continually receive high levels of service, not just during plan development, but throughout the year. When we need AA advice and expertise, HR Works is only a phone call away.” Vice President Regional Bank “When I first called HR Works, I was under deadline for filing my AAP, had received an audit notice, and was too busy to assemble the material on my own. HR works shared my sense of urgency, educated me throughout the process, and made it their priority to ensure a successful audit. Had I not found HR Works, I might still be struggling to learn from a book on how to write an AAP. Instead, I can relax, knowing it’s getting done correctly.” Human Resources Manager Bioanalytical Toxicology Laboratory Back to Top
HR Works 246 WillowBrook Office Park Fairport, NY 14450 1-877-219-9062 (Toll Free)
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